BELTON LIONS CLUB
Board Meeting
Thursday, September 10, 2020
Call to Order: Lion President Harrison at 1:00pm
Members Present: President Harrison, Vice-President Corsi, Secretary/Treasurer Stagner, Tail Twister Dossman, Past-President Shaw.
Order of Business:
- Texas Lions Camp / President’s Challenge – The Camp has been financially impacted by the pandemic and received some major damage from a Spring storm. President Harrison proposed that our Club generate some fun, fundraising in-Club activities; and President Harrison will match the fundraising up to $500.00. Lion Dossman motioned that we approve this project and that it will run until November 19, 2020; motion seconded by Lion Corsi; Board approved. So, between now and 11/19/2020 – our Tail Twister Dossman will be “creatively collecting” – plan to bring your quarters and dollars.
- Annual Bike Ride Fundraiser – COVID-19 prevented our Club from having our Annual Stampede Bike Ride in 2020; and the previous two years’ events were dampened by weather.
President Harrison has been working with Chad at Tri-City Bicycles; and they want to partner and help our Club for the 2021 event … including setting the best date for us within the other Texas Bike Rides’ schedules. Lion Stagner motioned that we authorize the Annual “Stampede on the Chisholm Trail” Bike Ride fundraiser to be held in the Spring of 2021; motion seconded by Lion Dossman; Board approved.
- Future Heritage Park Project – President Harrison would like our Club to plan a “Belton Lions Day in the Park” fundraiser to create better awareness of our Club and help our efforts with the Heritage Park. Lion Dossman motioned that we authorize a new fundraiser project to be held in Heritage Park, in late Summer/Early Fall of 2021, and hereby direct President Harrison to work with the City of Belton Parks and Recreation Department to set this up and to, then, report back to this Board for Approval; motion seconded by Lion Corsi … Discussion …
Thought process is for a car show (corvettes, classics and specialty autos); then a movie in the Park for the evening. The Club could have concessions during the daytime. Lions Dossman and Leigh have offered the use of their portable movie set-up. Grand Avenue would provide the concessions for the evening movie – at near cost. It was discussed to either hold the event in the Park; or coordinate the event with Market Days – or similar – in a downtown parking lot for greater visibility (coordinating also with Judy Garrett, Tourism and Retail Development Coordinator for the City) – and promoting the event as benefitting Heritage Park. After discussion, the Board approved the motion for Lion President Harrison to proceed.
- Lions Memorial in Heritage Park – President Harrison has been discussing with Matt Bates – the creation of a “Lions Wall of Honor” at the Lions Pavilion in Heritage Park. The City of Belton has authorized the Club to create the Wall on the side wall of Lions Pavilion. The proposed initial honorees would be Lions Baisden, Dulaney, Holle and Long. Each year, the Club would/could add
another distinctive member to the Wall. President Harrison suggested that we could have an annual Wall of Honor dinner at the Pavilion to unveil the honorees. President Harrison has requested Board approval to continue coordinating this project with the City; that the Board will decide the parameters and details of this Wall; and that the Club Membership will vote on any and all names submitted for approval. Lion Dossman motioned that this be tabled for now; and the Board requested President Harrison get pricing for Wall identification and plaques – to present at the next Board meeting; motion seconded by Lion Stagner; Board approved tabling the issue until the next Board meeting.
- New Membership Dues Proposal – We opened discussion on our $125.00 per quarter dues – which includes lunch; versus the Associate/At Large dues of $50.00 bi-annually. Secretary/Treasurer Stagner handed out a breakdown of income vs. cost.
Lunches at the GIN cost the Club $11.00 per place, plus 20% tip – which equals $13.20 per plate.
Our total LCI and District Dues per member is $79.26 per year.
If a member attended every meeting (50 weeks), the Club meal cost would be $660.00 per member. Which, with the LCI and District Dues, the Club cost per member would be $739.26 per year … noting that each member only pays $500.00 per year Dues to the Club.
It was discussed to possibly change the dues structure to a flat $100 or $120 per year – and that meals would be paid separately. We noted that most members do not attend every meeting during the year; and that if they attend ½ of the meetings during the year (with our current dues structure) – they have covered the cost of their meals with dues. On the other hand, if they attend more than ½ of the meetings, the Club is underwriting the excess cost. As we have many institutional members in our Club whose employers or organizations pay their dues – it was agreed to leave the Dues Structure as it is currently. We will, instead, push forward to recruit new members – noting to them that $25.00 of the quarterly $125.00 is actually Dues … the rest is for meals – which, if you do the math, is a great deal … 12 meals for $100.00.
The Board also discussed returning to requesting members pay for their guest(s) meal. At $13.20 plate – taking into consideration the above paragraph – it seems only fair to the Club. Of course, our invited Guest(s) and Speaker(s) would be absorbed by the Club.
The Board also agreed that, a new member should pay a fee or dues, when they join. Currently, we invoice at the end of the quarter for the previous months for our regular members.
President Harrison agreed to personally call each of the dues delinquent members for updates.
Secretary Stagner will invoice the two At Large members that she overlooked.
- “Friends of the Belton Lions Club” Project – President Harrison will continue working out details on this adopt a Lion idea for area residents to promote, support and interact with our Club.
Board Meeting Adjourned at 2:00pm
