Belton Lions Club

BOARD MEETING
Thursday, January 7, 2021

Call to Order: Lion President Harrison at 1:00pm

Members Present: President Harrison, Secretary/Treasurer Stagner, Lion Tamer Hickerson, Tail Twister Danny Dossman, Vice-President Corsi, Past President Shaw

Guest: District Governor Randy Sepulvado

Order of Business:

Stampede Bike Ride

1. Sponsors– President Harrison will start recruiting sponsors today; and reviewed the sponsor form. With the pandemic, large sponsor supporters may be difficult to find. President urged everyone to push for the Supporter and Friend categories.  It is highly recommended that sponsorship money accompany the application – we want to discourage “invoicing” for sponsorships unless absolutely necessary. District 2×3 pledged a $250 sponsorship for the Ride

$2,500                     PRESENTING SPONSOR
Flyers, Posters and Publications will list your Company   as “Presenting” the event. Your Company logo will be incorporated into the Stampede   Logo on the front of the t-shirts, posters and social media. Your Company can set up an outdoor sales/display booth. Major visibility in all publications, public services advertisements and print materials.* Four (4) complimentary entries into “Cycle for Sight” 

$1,000                     Trail Boss
Major visibility in all publications, public services advertisements and print materials.* Announcement of Sponsorship during Event Kick-off Large Company Logo on event t-shirt, Your Company can set up an outdoor sales/display booth. Four (4) complimentary entries into “Cycle for Sight”

$500                        Chuck Wagon
Visibility in all publications, public services advertisements and print materials.* Medium Logo on back of event t-shirt, Two (2) complimentary entries into “Cycle for Sight”

$250                        Pointman
3rd Tier logo on back of event t-shirt, acknowledgement on Social Media, Two (2) complimentary entries into “Cycle for Sight”

$150                        Wrangler
Company name listed on back of t-shirt, Acknowledgement on Social Media, One (1) complimentary entry into “Cycle for Sight”

$75                          Belton Lions Club Supporter
Acknowledgement on Social Media, One (1) complimentary entry into “Cycle for Sight”

$50                          Belton Lions Club Friend
Acknowledgement on Social Media & Grateful Appreciation

2. Invoices from Paper Graphics: We have received invoices for the logo artwork.  President Harrison will pay personally if need be.  The Board decided that was not necessary, the Club will pay as an expense against the Stampede Bike Ride.
3. District Governor Sepulvado recommended that we alter the brochure to more highlight the Belton Lions activities; and what we use “fundraised” money to support. Once the form is approved by the Board, Club Secretary will post on the Belton Lions website and will set-up the ride on the Active on-line registration website – should be done this weekend. District 2×3 will put the brochure in the District Newsletter – possibly spurring more sponsorships and, hopefully, registrations.

4. President Harrison suggested that we have posters made this year … as we formerly did for the ride. Chad at the Bike Shop also feels that a poster would be good – per President Harrison. It would be great if we could get some of this printing free … or underwritten.

5. Ride Refreshments: We normally have hot dogs available at the end of the ride. President Harrison brought up “in-kind” sponsorships for morning snacks and lunch. Lion Shaw highlighted that much of the supplies are already customarily donated – he will check back in his records. Lion Dossman questioned upgrading the lunch through in-kind – possibly sacrificing a cash sponsorship.  It was agreed that the riders like the hot dogs; and the grain bars, donuts and kolaches.  We will, again, seek out donations from Church’s, Shipley’s, H-E-B, WalMart, Sam’s Club and others. DG Sepulvado will provide contact names and companies that have grant money available. Club Secretary will pursue – including Extraco and Wilsonart.

Meeting Closed at 1:20PM

Congratulations to Lion David Shaw – Belton Lions Club Lion of the Year! … for outstanding dedication and service to the Club and to the Belton Community. Lion Shaw was unanimously selected by past Lions of the Year: Danny Dossman, James Harrison and Karen Stagner! Congratulations David!

BOARD MEETING

Thursday, December 3, 2020

Call to Order: Lion President Harrison at 1:00pm

Members Present: President Harrison, Past President Knight, Secretary/Treasurer Stagner, Lion Tamer Hickerson, Tail Twister Danny Dossman

Order of Business:

1. Fundraisers: Stampede, Flag Program, Heritage Park Event. Starting with the Heritage Park Event – we don’t know yet what this event is going to be – looking at the fall of 2021 – Dossman had an idea about a Duck Race in the River – Matt Bates advised that the City does not have oversight on the Leon River, it is Brazos River Authority and Corps of Engineers, and does not flow through Heritage Park. We may look at “other” options for “Ducks”- maybe 500 ducks in the back of a concrete truck – first duck to hit the ground wins … also, maybe a 5K in the Fall … a Golf Ball Drop (from a crane) … or a Yard Sale at Heritage Park – selling “spaces” to others – also set up and sell hot dogs. Possibly get H-E-B involved. Flag Program: maybe consider not picking them up; every quarter letting them know to let us know if the flag needs to be replaced, to let us know.  Raise price to include flag replacement?  Raise price to include a flag pole light so that the flags can be left out all day and night?  President Harrison will check into the pricing for the pole light – possibly charge $50 per year and leave the flags with the participants year round – delivering in January of 2021.  We need to have a meeting to generate a letter to participants about the renewed program – send out in January – basically starting from scratch on our flag list.  The current list is confusing due to the pandemic participation and non-participation.  We can send out email reminders to participants prior to ALL fly your flag days – reminding them that they need to let us know if their flag needs attention.
2. Wall of Honor at Heritage Park: President Harrison presented pricing for the heavy bronze plaques – 24”X36” ($2,300) and 18”x 24” ($1,100) from artisticbronze.net. Discussion about Lions members to be honored. Lion Dossman suggested that the one central long narrow plaque would be the “title plaque”; then other plaques (8 ½”x11”) below honoring individual members. We need to have a special fundraiser to raise about $4,000 to complete this project.  This company deals with Lions Clubs all over the World.
3. Credit Card Machines: A Clover account through First Data – $169.00 start-up/equipment; $4.95 per month; 2.5% Swipe charge; 3.5% keyed charge. Lion President feels that having the ability to charge could possibly help with delinquent dues.  Lion Stagner cautioned that we would need to charge an additional processing fee. Lion Dossman questioned how often we would be using the credit card accessibility.  We have many members who have their dues paid by their employers.  It would be convenient for the bike ride, luncheon guest meals or weekly fundraiser contributions.  The Board made the decision to table the decision – … remaining to keep invoicing items with dues billing.
4. Split Cost of IT for sound and projection at The GIN: The Rotary Club, the Lions Club and The GIN.

The Board is concerned about investing in a purchase for The GIN.  Rather, it may be in the best interest of the Club to purchase (or borrow from Lion Knight or other members) the equipment for the limited times that we would need for our meetings – possibly purchasing our own laptop; and portable sound system for when we really need it.

5. Membership: Reviewing the spreadsheet, most of the At Large members do not attend lunch meetings. The Club is pretty much up to date … we will reach out to members, especially “at-large” members.

Meeting Closed at 1:35PM